University of Wisconsin–Madison

The 2012 tour group at Innerpeffray Library, Crieff, Scotland.

Librarians’ Tour to Scotland, 2018 [Full!]

Tour Details at a Glance

Dates: July 23 – August 1, 2018

Cost: $2265* for a double room, $2815* for a single room

Who may participate: Librarians, library workers, students (ages 18+), and everyone who loves libraries!

This tour is full as of Dec 1, 2017.

*See details below for what costs include

Interested in receiving information about future tours? There will be a tour offered in 2019, or you may add yourself to the contact list for future tours. Being on the contact list is for informational purposes only and will be used to inform you of upcoming iSchool international tour programs.

Questions? Contact Meredith Lowe.

  • Tour Cost Details

    IMPORTANT NOTE: Please do not purchase non-refundable plane tickets until the tour leader has contacted you with arrangement information.

    The cost for this tour is $2265 per person for a double (twin beds) room or a $2815 per person for a single room. There are a limited number of shared rooms with one larger bed at the $2265 per person price as well.

    The price includes:

    • All breakfasts
    • Five dinners
    • All lodgings from July 23, checking out on August 1st
    • All admission tickets for group tour events (see itinerary)
    • All fares for three private coach tours and tickets for most tour attractions (see itinerary)
    • Public transit tickets for 1 day in Edinburgh and 1 day in Glasgow


    The price does not include:

    • Air fare to and from Scotland
    • Transit costs from and to the arrival and departure airports in Scotland


    Registration costs and due dates:

    • The registration fee deposit ($500) is due by January 19, 2018. This deposit is non-refundable, except in the event that the University of Wisconsin cancels the tour for any reason at which point the entire amount paid by a participant would be refunded.
    • The second payment ($882.50) is due by  April 20, 2018
    • The third payment ($882.50) and single room supplement ($550 if applicable) are due by June 29, 2018
  • Itinerary - July 23rd through August 1st
  • Important information / FAQ

    Q: Who is going on this tour? How many participants are there?

    We welcome any adult who is interested in libraries, but we think that this tour will be particularly interesting for library workers, librarians, those in professions related to libraries, and information school students. In the past, our tour groups have been a blend of working professionals, retired professionals, and Master’s students, as well as their friends, family, partners, and spouses.

    This tour is limited to a maximum 15 participants.

    Q: Who is leading this tour?

    Meredith Lowe is an outreach specialist in the Information School’s Continuing Education Services office. She has led librarians’ tours to Germany (2011, 2013) and Scotland (2012).

    Q: Can I have more information about our lodgings?

    Absolutely! We are staying at two locations; one is in Edinburgh, and the other is in Glasgow.

    • Edinburgh: Pollock Halls (Chancellor’s Court),
      • Pollock Halls is clean and comfortable dormitory housing for University of Edinburgh, and the rooms are rented out in the summer months. Each room has its own toilet and shower, and all linens and towels are provided. Pollock Halls are located about 20 minutes’ walk from the city center.
    • Glasgow: The Grand Central Hotel, 99 Gordon St, Glasgow G1 3SF, UK
      • The Grand Central Hotel is a 4-star hotel located in central Glasgow, within an easy walk of many cultural attractions and shopping.


    Q: I would like to share a room, but I don’t have a roommate. Can you help?

    Yes. We will match individual people together as roommates if they request to be matched. UW-Madison iSchool staff may contact you regarding matching. We cannot guarantee roommate matches. If a requested match cannot be made, the requester is responsible for paying the supplemental price of $550 for a single room.

    Q: Can I get more information about the day trips?

    Yes! These day trips are being led by Rabbie’s, a fantastic coach tour company that caters to small groups. We’re using this company to do a day trip from Edinburgh to the Borders, Rosslyn Chapel, and Melrose. We’re also going to do a tour to Loch Ness, Glencoe, and the Highlands from Glasgow. Our third trip is a transfer from Edinburgh to Glasgow, with a stop at Innerpeffray Library and Stirling Castle.

    The entry fees for attractions at the Borders, Rosslyn Chapel and Melrose tours are included in your registration fee. The entry fee for Stirling Castle is also included in your registration fee. There will be a short Loch Ness cruise available on our tour that day that is not included in your registration costs.

    We will have lunch stops and rest stops during these tours, but please note that lunch and refreshment costs are not included in the tours and are your responsibility.

    Q: I have a mobility issue or health issue. What can I expect for this trip?

    Please make a point to discuss all health-related issues with your physician prior to this trip. We will be using a private chartered bus for our day trips, but these buses are not wheelchair accessible. Some of our destinations are historic buildings that are not wheelchair accessible. We will be walking between some appointments, often up to one mile at a time, and the pace is steady. If you have a mobility or health issue that may affect you on this trip, please contact Meredith Lowe as soon as possible to discuss options.

    Q: I have special dietary needs. What should I do?

    There is a space on the online registration form to describe any special dietary needs. The tour leader may contact you with questions, in order to arrange dining options that accommodate dietary needs. If you have questions, please contact Meredith Lowe.

    Q: How should I pack?

    Pack as lightly as possible. We will have a charter bus to transport us between Edinburgh and Glasgow, but the bus luggage space is extremely limited. Participants are expected to manage their own luggage. Bring sturdy, waterproof shoes and rain gear. Please note that UK electrical outlets will require a converter and adapter for USA/Canadian electronic devices.

    Participants must manage their own luggage. Porterage is available at our Glasgow hotel for a fee of £1.50.

    Q: How should I organize my flights?

    The first day of the tour is Monday, July 23rd. Please plan to arrive at our lodging, Pollock Halls in Edinburgh, at some point during that day. You may choose to fly in and do some private traveling on your own prior to that date. The last day of the tour is Wednesday, August 1st, which is departure day from our Glasgow hotel. Tour participants are responsible for booking their own travel between the airports and our lodgings.

    Please do not purchase non-refundable plane tickets until you hear from the tour leader with travel information. This tour has enough participants to run!

    Q: What is the cancellation policy?

    • A NON-REFUNDABLE $500 deposit is due upon registration for the tour.
    • Cancellation requests received between March 16 and April 20, 2018: no refund of the $500 deposit; a 50% refund of any registration amount paid past the initial $500 deposit.
    • Cancellation requests received between April 21 and May 31, 2018: No refund of the initial $500 deposit; a 25% refund of any registration amount paid past the initial $500 deposit.
    • Requests received after June 1, 2018: No refund of any registration fees paid.

    In the case of the tour being cancelled due to low participation rates, all registration funds will be refunded, including the $500 deposit.

    Q: Can I earn academic credit for this tour? What about non-credit education?

    For our past tours, we found that earning academic credit was not a popular option for tour participants. We may be able to arrange an independent study credit if there is sufficient interest. If you are interested in attending the tour and earning credit, please contact Meredith Lowe.


    Q: Do I have any insurance options?

    Yes. All travelers in this group will be automatically enrolled in an insurance plan offered by Cultural Insurance Services International (CISI). You can find the CISI informational brochure and claim form here. Please examine the CISI terms and conditions to determine if you will need to purchase supplemental insurance on your own.

    If during the dates of the trip you are currently employed as a state employee in Wisconsin (including University of Wisconsin employees), you are eligible for Europ Assistance and will be automatically enrolled. Europ Assistance coverage only includes medical evacuation and repatriation along with some travel advice.  It will not pay medical bills. Please note that students are not eligible for Europ Assistance unless they are also state or university employees.

    Q: How does the waiting list work?

    The tour is limited to 15 people. Once we reach that number of registrations, a waiting list is started. If one of the original 15 registrations is cancelled, that spot will be offered to a person on the waiting list, in order of earliest date added to the waiting list. Being on the waiting list does not obligate participation in the tour – waitlisted persons may choose to decline the spot. Being on the waitlist does not guarantee a spot on a future tour, but waitlisted persons will be contacted with information about future tours and will be given an opportunity to register first.

    Q: Who do I contact with any other questions about this tour?

    Please contact Meredith Lowe, or 608-890-0364

  • Terms and Conditions