University of Wisconsin–Madison

LIS 620 Summer 2019 Poster Showcase – Archives, Museums, Special Libraries & Other

Presenter: Alianna Boszhardt

Practicum Location: The United States Holocaust Memorial Museum

Title: Restricting Access in the Archives

The United States Holocaust Memorial Museum is located just off the national mall in
Washington DC. It serves as a living memorial to the Holocaust as well as the being America’s
national institution for the documentation, study, and interpretation of Holocaust history. Since
the mission of the museum is to provide evidence of the Holocaust they do not restrict access,
or try very hard not to, and tell each donor this when they go through the donation process. How
does the museum respect the wishes of every donor or donor’s family while getting the
message of “never again” to the public? The collection I worked primarily on was
straight-forward when it came to the donors wishes and providing access to the public.
However, there are many sensitive and personal items within the museums collection that are
becoming available to the public for the first time through digitization. As families become aware
of their parents and grandparents documents within the museums collections legal issues can
arise. My preliminary findings; having seen such a case unfold; are to work with the family,
explain the access policy, and ultimately return what can be to them. And always have a deed of

Presenter: Claire Flood

Practicum Location:Lake Mills Aztalan Historical Society (LMAHS), Lake Mills, Wisconsin

Title: “A Roadmap to Digital Preservation”


My practicum (and research question) has focused on how to craft a digital preservation ‘roadmap’ that will serve as a set of guidelines for LMAHS’ digital preservation efforts moving forward. The decision was made to use the word ‘roadmap’, rather than ‘plan’, because we were starting from scratch and knew we had to ease the board (many of them non-tech oriented) into the idea of digital preservation. Nothing relating a preservation policy currently exists at LMAHS, most notably due to the absence of resources and their staff of one, which is a volunteer position. Moreover, we knew that writing a typical preservation ‘plan’ – archival jargon and all – and then proposing it to the board would accomplish nothing; they would not be able to comprehend the language nor understand the required steps for digital preservation.

The board’s lack of awareness and knowledge of the consequences to the town’s history if they do not act has been the biggest challenge to the project. Therefore, we are crafting the proposal in a way that is less of a ‘plan’ and more of a step-by-step set of guidelines containing incredibly simple language which can be easily understood.


Presenter: Mya Frieze

Practicum Location: Madison Newspapers Inc., Madison, WI

Title: “Click Bait or Gateway? Use of Photo Galleries by News Websites”


From “Literally Just a Buttload of Pics of Leonardo DiCaprio and Brad Pitt Looking Like Hottie McTotties Together at Cannes” to “In Pictures: CNN’s Democratic Debates,” photo slideshows and galleries are an increasingly popular feature of news websites. Photo galleries appeal to viewers through both content and medium, with the format promoting quick bites of visual information in an appealing, even addictive, scrolling format. While some praise the gallery as a boon for advertising buys and a mechanism for attracting visitors to news sites, others fear galleries contribute to the cheapening of journalism and the ever-diminishing attention span of American news consumers. At Madison Newspapers Inc. galleries are used for their site, and through the task of creating such galleries, I have pondered their true use and value in the field of online news. In this paper I examine the uses of photo galleries and the arguments for, and against their use, to determine if, or hopefully how, they can be used as a gateway to the news and not a minefield of clickbait.


Presenter: Danielle Fulwiler

Practicum Location: College of Menominee Nation Library, Keshena, Wisconsin

Title: “CCDC: College of Menominee Nation Practicum”


Curating Community Digital Collections is a program supported by a grant from the Institute of Museum and Library Services Laura Bush 21st Century Librarian Program. WiLS (Wisconsin Library Services) and Recollection Wisconsin partnered together with UW-Milwaukee’s School of Information Studies and the iSchool at UW-Madison to provide students with practical experience in digital stewardship and increase the capacity of small libraries and cultural heritage organizations to curate their digital collections. The program provides training and mentoring to students and host institutions who work together to manage, preserve, and provide access to digital collections. My placement at the College of Menominee Nation has allowed me to create metadata on digital collections, create a digital preservation policy along with working on access and copyright policies as well. It’s through this experience that I have gained a true understanding of digital preservation and what it entails. I am still doing research so it is still a work in progress.


Presenter: Kaitlynn Gipson

Practicum Location: Mount Horeb Area Historical Society, Mount Horeb, Wisconsin

Title: “Best Policy and Practices for Volunteers in an Archive Setting”


The Mount Horeb Area Historical Society, also known as the Driftless Historium, is a small town historical society that was established in 1975. Since that date the Mount Horeb Area Historical Society (MHAHS) has opened a spacious new facility and collected a variety of new records, photographs, and other artifacts relating to the Mount Horeb community. Along with a sparkling new facility MHAHS has an amazingly supportive community with a large amount of ready volunteers. However, that large amount of willing volunteers comes with its own issues. The MHAHS director, curator, and board of directors often come together to set policies and procedures on how best to work with volunteers. During my practicum the executive staff at MHAHS had to revisit their volunteer policies and procedures after an incident involving a volunteer. The executive staff have now established a new set of volunteer policies and procedures, but the director worries that volunteers will feel they cannot be trusted with the materials. Despite the director’s worries, the MHAHS has created policies that mirror that of the Society of American Archivists recommended best practices for volunteers. By establishing these policies and procedures MHAHS and other institutions like them can not only insure the safety of their archival materials, but also guarantee that their volunteers have a great experience.


Presenter: Sarah Hagedon

Practicum Location: UMARK, University of Wisconsin – Madison, Madison, Wisconsin

Title: “What Makes an Accessible Website?”


During my practicum at UMARK, the campus-wide marketing department at the University of Wisconsin – Madison, located in downtown/campus Madison, I researched web design as it relates to accessibility, or what makes an accessible website? My findings broadly are that web development techniques and digital tools are ever-evolving as is the understanding and definition of what accessibility means. This makes it difficult as standards are continually needing to be updated but this is not an excuse for disregarding accessibility concerns when designing websites. Some things to consider when creating accessible websites are: visual concerns, motor and mobility concerns, auditory concerns, seizures, and learning ability. In order to create accessible websites, designers must stay up to date on current trends and technologies and put forth sufficient planning to create websites that are accessible to all.


Presenter: Jill Kambs

Practicum Location: UW-Madison DoIT’s Center for Digital Accessibility & User Experience, Madison, Wisconsin

Title: “Usability Recommendations for WiscWeb Services”


This study was conducted by Jill Kambs with the Center for Digital Accessibility and User Experience within the Department of Information Technology at the University of Wisconsin-Madison for the WiscWeb Content Management Systems service team. The primary research question this study explores is understanding how people use the UW WordPress Theme in order to better support users in creating usable, accessible sites that meet their communication goals. To answer this question, we conducted user research through a mass-distributed survey and in-person user interviews and testing. Analysis of user data revealed a need for clearer navigation headings, documentation, and visual examples on the WiscWeb Services site.


Presenter: Rachel Lavender

Practicum Location: UW-Madison Division of Extension Media Collection, Madison, Wisconsin

Title: “Cloud Based Cataloging”


This summer I have been working for the UW-Madison Division of Extension Media Collection which is a non-traditional library setting located in Madison, Wisconsin. All items are shipped out and are only available to Extension employees in the state of Wisconsin. The collection is small and only contains approximately 250 items. Circulation has gone down approximately 100 items per year for the last three years resulting in only 150 items shipped in 2018. I was tasked with coming up with a new cataloging system that could serve as a booking system, online catalog, and circulation analysis platform. I decided that I would look into cloud based cataloging systems. I asked the question, “Is cloud based cataloging a safe and affordable option? If so, which program should be implemented at a library with nontraditional holdings”? After doing research, I found that cloud based cataloging systems offer many pros. These include offering a single platform for library functions, better access to data and statistics, low cost and space requirements, and increased discoverability. The drawbacks include many unknowns such as long term sustainability and not currently always offering traditional MARC cataloging.


Presenter: Amanda Merckx

Practicum Location: Ascension Mercy Hospital, Oshkosh, Wisconsin

Title: “Outreach and Marketing Efforts in Hospital Libraries”


More than ever, the Ascension Library Services must be focused on delivering content in a digital manner that is easy to access, quick to understand, and properly serves their hospital and clinic clientele while still being feasible for the limited staff and resources of Ascension Library Services. For this outreach, they have chosen to use LibGuides, both for their ease of use and simple setup, among other things. The project I undertook this summer was to recreate the Evidence Based Practice LibGuide, as well as write several articles about Evidence Based Practice to be posted on the Ascension intranet, called The Source, as well as the main Ascension Library Services blog.


Presenter: Matthew Noojin

Practicum Location: Museum at the Portage, Portage, WI

Title: Digitizing Special Collections

Abstract: Collections of literary papers are often thought of as byzantine, challenging masses of manuscripts and correspondence, and therefore of interest only to researchers and dissertators. Inspired by my work preserving and cataloging the Zona Gale Collection at the Museum at the Portage, my poster deals with the research question: How can new digital tools help make literary collections more accessible and more meaningful? I looked at some established tools and platforms that archivists can use to make exploring and engaging with special collections more user-friendly. In the process of exploring this topic, my presentation also touches on a related question: What digital tools are most adaptable to the needs of smaller memory institutions?
I found the most complete approach to be synthetic, incorporating a robust content management system supplemented by a collaborative tool. I suggested Omeka as the foundation, due to its versatility and growing popularity, in conjunction with LibGuides to encourage greater accessibility and use of the collection. Once implemented, the Zona Gale Papers will be thoroughly catalogued and documented via digital scans (both in Omeka); and supplemented with bibliographic and historical information in online-accessible, collaborative LibGuides.


Presenter: Hayley Severson

Practicum Location: Gundersen Health System’s Library & Patient Education Services, La Crosse, Wisconsin

Title: “Reference Services in Medical Libraries”


For Summer 2019, I completed a practicum at Gundersen Health System’s Library & Patient Education Services department in La Crosse, WI. I aimed to understand what the unique responsibilities of medical librarians in a hospital setting are in providing reference services. With their unique patron set, from medical professionals to the general public, medical librarians hold a crucial role in supporting clinical decision-making, health science research, and general health education. Medical libraries also hold a unique set of responsibilities in having expert knowledge of health science resources, skills in knowing the best service to give to specific patrons, and having awareness of sensitivity to health information accuracy and privacy.


Presenter: Heather Sonntag

Practicum Location:
Sauk County Preservation Alliance, Sauk City, Wisconsin; and iSchool Library RADD

Project Title: Digital Preservation, At-Risk Analog & Community Archives: First Steps to Digital Asset Management for the Sauk Prairie Conservation Alliance

My practicum involved initiating a digitization project of at-risk analog AV materials for the community archive of the Sauk Prairie Conservation Alliance (SPCA), located in Sauk City, Wisconsin. Acting as digital curator, I researched best practices and standards for a digital preservation plan that were available online through various resources, taking into consideration the lack of resources and readiness of the archive. I then prioritized first steps according to the Levels of Preservation by the National Digital Stewardship Alliance. The NDSA’s grid of recommendations helped me determine the realistic goals and challenges of the project, which ultimately served as a pilot to complete digitization to provide adequate preservation and access for the SPCA.


Presenter: David Statz

Practicum Location: Minnesota Braille and Talking Book Library (MBTBL), Faribault, Minnesota

Title: “Creating and revising Braille and Audio Reading Download (BARD) resources for Minnesota Braille and Talking Book Library (MBTBL) Patrons”


The poster presents a visual representation of the project undertaken at the Minnesota Braille and Talking Book Library (MBTBL) in Faribault, Minnesota to create a resource for patrons in the form of Frequently Asked Questions (FAQ) contents based on patron issues with the Braille and Audio Reading Download (BARD) service and associated tools (BARD Express and BARD Mobile). The poster includes demographic information about MBTBL patrons, and outlines the project plan, resource creation and revision strategy, and process flow.

Currently, initial drafts for 17 contents created based on areas identified as being in need of resources, and the draft of the new MBTBL website are under internal review. After final drafts have been created, all of the resources will be sent to the Minnesota Department of Education (MDE) Communications Division for final approval before being posted to the MBTBL website.


Presenter: Angel Tang

Practicum Location: Los Angeles County Museum of Art (LACMA), Los Angeles, California

Title: “Cataloging Ephemera in an Art Museum Library”


Angel Tang completed her practicum at the Los Angeles County Museum of Art (LACMA) in Los Angeles, California, where she cataloged Mesoamerican PhD dissertations, art exhibition catalogs, and artist ephemera files. Working with the artist files lead Angel to wonder how other institutions managed their ephemera, and how the practice has changed over time. After reading articles from different types of institutions dealing with dissimilar ephemera across four decades, she has found that all institutions struggle with bulk and that digitized and born-digital ephemera have become more common, although they still pose challenges for storage and preservation.


Presenter: Gil Taylor

Practicum Location: Chazen Museum of Art, Madison, Wisconsin

Title: “Creating Archives from Scratch: Formalizing the Chazen Museum of Art’s Exhibition Records”


My practicum took place at the Chazen Museum of Art here in Madison where I worked with the museum registrar to begin formal organization of their exhibition records. Accordingly, the research question that encompassed my work was as follows: ​how should a body of existing museum records be transformed into a formal and effective archives?​ Based on scholarly articles, professional resources, advice from other archivists, and finally, trial and error, I was able to develop a three step process that resulted in the creation of an appraisal report detailing the collection and its needs and a working finding aid that represents the collection’s transformation into an archives.


Presenter: Ashley Thronson

Practicum Location: Wisconsin Geological and Natural History Survey, Mount Horeb, Wisconsin

Title: “Appraisal and Processing at Special Libraries and Archives”


The Wisconsin Geological and Natural History Survey is an interdisciplinary organization within the University of Wisconsin Extension division that conducts natural resources surveys and research to provide information for decision making, problem solving, planning, management, development, and education. The Survey is located in Madison Wisconsin with a separate repository for core and hand samples in Mt. Horeb, Wisconsin. My research question is: How do special libraries and archives approach appraisal and processing methods to meet the demands of their institution’s missions while working with the highly specific subject matter of their collections. My research so far has discussed the importance of understanding and working toward achieving the mission of the library and its larger institution. It is also important for librarians and archivists in special libraries to understand and work towards meeting the specific needs of their clients, as they are most likely different than traditional libraries. As I continue to research, I hope to find articles that discusses special archives and the processes of appraisal and processing in those libraries.


Presenter: Nancy Varda

Practicum Location: Dane County Law Library, Dane County Courthouse, Madison, Wisconsin



There has been a huge increase in pro se litigants in the past 30 years. There are several challenges in providing service to pro se litigants. Law libraries and the collections in them were designed to be used by those with legal expertise which the pro se litigant lacks. But librarians are constrained by being unable to give legal advice. There is no clear guidance as to what constitutes legal advice, so librarians tend to err on the side of caution. Some librarians are not allowed to even read a statute over the phone. As a result, librarians are not providing comprehensive service to this community of patrons. There is discussion and inquiry about pro se litigants, but no answers. Legal libraries are attempting to better serve pro se litigants by enhancing access to online materials that are aimed at the layperson, providing court forms and collaborating with local courts and free legal clinics. There is also a call to investigate further the dynamics of the reference interview in the context of pro se litigants to better serve these patrons.